Checkout this great feature of Workshop Software that ensures that you get accurate account of stock that you have allocated to jobs.
Watch this quick video for details on how this works.
Reserve stock allows you to manage stock that you have allocated to a job that is Work In Progress. When you allocate a product to an open job, the quantity reserved will be updated (increased) so you have an accurate view of your true stock available.
The system will then report the quantity available, rather than your actual stock holding. For example, you have 6 Oil Filters in stock, you allocate one to a job, Reserve Stock will have a value of 1. The Quantity available will be reported as 5.
If you update the open job, the change will be reflected in the reserve stock quantity. When you finalise the transaction, the reserve stock will be deducted and the item removed from stock. So using our example of 6 on hand with 1 on reserve. When you finalise the invoice, the reserve stock will be decreased (now becomes zero), and the stock on hand will also decrease as the item has been sold (now become 5).
This is a great tool which will provide great value for your workshop. Note that you need to turn on this function in the “Company Settings”. Once set, the system will automatically control the value of reserved stock for all your inventory. While this may be good for any sized workshop, it is particularly valuable for those workshops that are typically larger and have a reasonable size inventory.
The reserve stock function is available on the Gold level.